Iolite Intellectual Property Management Software

Software that makes workflow at Law Firms structured, accurate & efficient

Intellectual Property Management Software UK

Iolite Intellectual Property Management Software is a powerful administrative software that manages the complete workflow process of Intellectual Property portfolio managers with regards to allocation of deadlines, correspondence, case document docketing & reminder alerts for renewals, hearing due dates, due filing & submissions to eliminate errors & never miss an important deadline. Iolite offers a user-friendly interface that transforms the office of IP Attorneys, and IP Agents paperless.

Iolite provides AI-based state of art technology integrated with EUIPO, UKIPO, USPTO, WIPO, India and other major IPOs which aids the intellectual property portfolio managers to make their business flow process simple, swift, accurate, and efficient manner which in turn make their day to day process faster, easier, and eliminating the manual efforts to gain the better productivity.

Iolite is specially designed for Intellectual Property Attorneys & Agents to integrate the Inter-Departmental users of the IP Law Firms, such as Partners, Principles, Associates, Para Legal team, Clerical & Marketing Staff whilst maintaining agreed levels of restricted access on a single platform.

Our software provides Law Engine for more than 170+ Countries / Jurisdiction
Intellectual Property Management Software USA USA
Canada Canada
EUIPO EUIPO
EPO EPO
WIPO WIPO
ARIPO ARIPO
OAPI OAPI
India India
Mexico Mexico
Switzerland Switzerland
Germany Germany
Denmark Denmark
Intellectual Property Management Software UK Uk
Australia Australia
New Zealand New Zealand
Uruguay Uruguay
Costa Rica Costa Rica
South Africa South Africa
Peru Peru
Argentina Argentina
Chile Chile
Columbia Columbia
Cyprus Cyprus
Austria Austria
Estonia Estonia
Ireland Ireland
France France
Hungary Hungary
Poland Poland
Portugal Portugal
Spain Spain
Slovenia Slovenia
Slovakia Slovakia
Sweden Sweden
Lithuania Lithuania
Malta Malta
Italy Italy
and Many More.
  • Centralized Resilient Storage on Cloud
  • Reduced cost of IT infrastructure and IT man-power
  • Collaboration Efficiency using Cloud
  • Accessible from anywhere, anytime in the most secure manner
  • Visible reduction in man-power time and cost as Iolite offers a fully managed software
  • Major reduction in the overall cost of managing the Intellectual Property Portfolio
  • Reduction in Chances of Errors
  • Time Management and Fast Processing of Information
  • Aids in Growing your Business
  • Periodic and reliable MIS Reports, from one source for reviews
  • Flow process across the organization becomes systematic, accurate and simplified
Upto 50%
Men Power Decrease

KEY FEATURES

Deadline Calendar

The Deadlines Calendar displays the list of all upcoming deadlines to the user for various Intellectual Property Application Dockets. The software offers color coding for various categories of deadlines i.e., Renewal, Hearing, etc. keeping your deadlines organized. The Iolite Intellectual Property Management Software allows you to synchronize your deadlines with your personal Google & Outlook calendars making deadlines accessible on your phone & tablets.

Deadline Calendar
Dashboard
Dashboard

The Dashboard provides a graphical user interface that provides at-a-glance views of key performance indicators (KPI) relevant to the Intellectual Property business processes. In other words, it provides a progress report of the various Intellectual Property filed across the world.

Client

The client module allows users to store the complete data of the client at a centralized location and helps to retrieve client details at various stages in the software without re-entering the same, keeping the content uniform throughout the software making retrieval of accurate data.

Client
Client Section
Client Section

The Clients can log in and view their complete Intellectual Property portfolios and download summary reports in excel & documents i.e., certificates, etc. The Clients can also place instructions to the staff i.e., Renewal of industrial design, etc using the software.

Intellectual Property Application Docketing

Store, process and retrieve complete Intellectual Property application information, deadlines, and documents right from the day of filing the Intellectual Propertyapplication to publication, registration, and renewal of the Intellectual Property applications in the centralized Intellectual Propertyrepository making the workflow of law firms highly simplified, productive and smooth.

Intellectual Property Application Docketing
Complete Intellectual Property Workflow Process
Complete Intellectual Property Workflow Process

The software provides an automated process flow during the complete life cycle of an Intellectual Property application using the specially designed Law Engine.

Centralized Storage

A centralized docketing repository allowing you to store and retrieve all the documents, deadlines, and details from anywhere at any time.

Centralized Storage
Bulk Data Migration and Creation
Bulk Data Migration and Creation

A user can import bulk Intellectual Property applications details into the software using the excel import facility. Users can clone Intellectual Property applications across different countries.

Add New Case

User can create an Intellectual Propertyapplication docket using “Add New Case”. Users can fill in information like Intellectual Property application details, applicant details, priority claimed, etc.

Add New Case
Form Management
Form Management

The software allows you to docket all forms that are filed at the IP office. The software allows you to export individual form pdf or all forms in the zip file. It also allows you to store deadlines of form pending for submission and you can generate reports of the pending list of form filing deadlines.

Document Management

The software allows you to docket various types of documents like Evidence of use, POA, GPA, etc. The software allows you to export individual document pdf file or all files in one zip file.

Document Management
Formality Check Management
Formality Check Management

The software allows you to docket formality examination failure report document and generates the reply filing deadlines in the software. The software allows you to export individual formality examination pdf or all formality examination pdf in one zip file. Your team members can also generate reports of the pending list of formality examination failure reports being replied to as well as the list of formality examination failure reports which are replied.

Examination Report Management

The software allows you to docket all examination reports received with a deadline date by which you need to submit your reply to the IP Office. The software allows you to export individual examination report pdf or all examination reports in one zip file. Your team members can also generate reports of the pending list of examination reports to be replied to as well as the list of replied examination reports.

Examination Report Management
Hearing Management
Hearing Management

It is a tough task to keep track and manage the upcoming hearings to be attended. Using Iolite what you need to do is just generate a report of upcoming hearing deadlines, say for the next 30 days, and analyze the list of upcoming hearings and plan your schedule accordingly.

Order/Decision Management

The software allows you to docket all order/decision received from the IP Office. The software allows you to export individual order/decision pdf or all orders/decisions in one zip file.

Order/Decision Management
Publication Management
Publication Management

The publication is a very important milestone reached in the intellectual property applications life cycle. The software allows users to docket the publication copy along with the Journal no and date of publication. Users can download reports of publication received for the Intellectual Property application portfolio for a given client. The users can also download the individual publication copy or all publication copies in the zip file. The software also generates an opposition period deadline as per Intellectual Property rules on receipt of publication.

Registration Management

Registration of the Intellectual Property application is the final milestone in the process of Intellectual Propertyapplication filing where the period of validity of the Intellectual Property is obtained which is for X no of years from the date of application or registration. The software allows the user to docket the Intellectual Property application’s registration certificate file with certificate/registration no and registration date. Users can download reports of registered Intellectual Propertyapplications for a given client or date range. The users can also download the individual registration certificate or all registration certificates in one zip file.

Registration Management
Renewal Management
Renewal Management

Renewals of Intellectual Property application is equally important as the registration of intellectual property applications. Hence it is quite important to inform the clients of the upcoming renewals of the Intellectual Property applications well in advance before the deadline. Here the software helps in fetching the details of all the upcoming renewals within a stipulated time. On receipt of the renewal certificate or intimation letter, the users can docket the same in the software marking the renewal of Intellectual Propertycompleted which would update the renewal due date for X no of years. The users can also download the individual renewal certificate or all renewal certificates in the zip file.

Email Communication Management

Informing a client of an update in the status of Intellectual Property applications at each stage is a very crucial activity and drafting these communication emails is a very tedious and time-consuming activity. Iolite Intellectual PropertyManagement Software comes with a communication manager that allows you to draft template-based letters for client communication. You can select any given draft template and send information updates about the Intellectual Property applications and attach the document with just a few clicks. The communication manager picks automatically relevant information from the Intellectual Property docket in the draft template and prepares the final letter. A log of all email sent from the software can be generated at any given time. The user can configure their Email SMTP configuration using which the email can be relayed using their email id.

Email Communication Management
Notes Management
Notes Management

Store important client instructions for all Intellectual Property application in the centralized repository for quicker access.

Deadline Management

User can store all important deadlines pertaining to the Intellectual Property application in the docket. On completion of a deadline, users can dismiss the deadline with the reason of closure. Facility to view the details of the deadlines. Users can communicate the deadlines with one click using the pre-formatted template email to the client. It also provides a facility to allocate the concerned user responsible for the deadline management.

Deadline Management
Case Summary Reports
Case Summary Reports

It provides an exhaustive summary report to the users to export all Intellectual Property application details. The user can filter the report using a wide variety of filter parameters to get the required details. Users can also select the required columns that are to be exported to excel. To view any particular Intellectual Property application details users can also move to the case. Users can send email communication to clients using preformatted templates.

Deadline Report

Using deadline reports the users can generate a list of upcoming deadlines approaching shortly. The users can filter out the deadlines list on a wide variety of parameters and export the required deadline list in excel. The user can also dismiss the given deadlines and specify the reason for the same. To view more details of any Intellectual Property application the user can click on the “Arrow Icon”. To further investigate any deadline in detail, users can select the Intellectual Propertyapplication and press move to the case.

Deadline Report
Document Report
Document Report

Using the Document report the user can download the list of documents docket in the software for any given range of dates using a wide variety of filters. Moreover, if the user wants to export the documents in bulk, the software provides a zip file of all documents selected. E.g., if a user wants to export all registration certificates for a particular client for this month, he/she can filter out the documents and press the Download Selected Docs button. Moreover, a user can also press the download button against any document to download. To further investigate any document in detail, users can select the Intellectual Propertyapplication and press move to the case.

Masters

It allows users to configure recurring variables once in the masters so that they can be used across the software to reduce the efforts of typing the values again and again. It also makes the software scalable by avoiding hardcoded variables to dynamic variables. Further, it maintains the variable contents uniform throughout the software making filtering of data accurate.

Masters
Accounts
Accounts

Generate Invoices, Receipts, and Credit Notes using preformatted templates and email them to clients directly. Generate analytical summary reports and Statements of Account for any client.

Time Sheet

Record task details i.e., Start & End time, Description of task performed, etc. carried out by staff for various Intellectual Property application filing.

Time Sheet
Expense Management
Expense Management

Store the expense invoices received from the third-party Agent and Attorney for filing the Intellectual Property applications and record the payment made against these invoices. Generate analytical reports of expense incurred and payment against them.

Choose your edition. Try it free for 30 days.

Every plan includes

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